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Administrative Assistant (Dual Diagnosis Residential)

Location: 1410 Bonita Ave. Berkeley, CA

Bonita House, Inc. is a private non-profit mental health agency offering a range of services for adults diagnosed with co-occurring serious psychiatric disabilities and substance use disorders. Started as a humane alternative to traditional psychiatric institutionalization in 1971, Bonita House utilizes a strengths-based social rehabilitation model and is a highly respected provider of integrated dual diagnosis treatment.

The Bonita House Residential Treatment Program provides intensive group and individual counseling to adults diagnosed with co-occurring mental health and substance use disorders within a milieu setting. It is located in a historic Victorian on a beautiful lot in North Berkeley and provides treatment to up to 15 men and women, 18 years and older.

 

Bonita House, Inc. (BHI) strongly values diversity and encourages people from all backgrounds, including those who have lived experience with mental health and/or substance use recovery and/or with family members, to apply.

 

Agency Values:

  • Compassion: Committed to caring, dignity and kindness
  • Respect: Honor each individual and provide highly ethical services
  • Progress: Leading the way in creating opportunities to change for the better
  • Resilience: Channeling hope, building strengths to successfully recover, adapt and grow
  • Embracing Differences: Honor and celebrate our diverse communities and individual uniqueness

 

Position Summary:

Under the general direction of the Program Director and Assistant Program Director, the Administrative Assistant’s primary responsibility is to coordinate and support the efforts of the program in accordance with it’s objectives. Functions include; problem solving, budgeting, staffing coordination, community relations, record keeping and facility maintenance.

 

Qualifications:

Required:

  • Must be able to pass community care licensing criteria for employees of residential care facilities, and pass the Federal Background check, including fingerprint check.
  • Must demonstrate an ability to work both independently and as an active and self-initiating member of a multi-disciplinary treatment team.
  • Must demonstrate enthusiasm, flexibility and be able to work amicably with multiple team members.
  • Must have strong communication, planning, and organizational skills with a keen attention to detail.
  • Must be able to effectively prioritize competing demands and meet weekly deadlines on an ongoing basis.
  • Must demonstrate a high-level of professionalism with the capacity to set boundaries kindly and consistently with a diverse population of residents in a milieu setting.
  • Computer competency including expertise in word processing, spreadsheets, databases, email, form design, and file management.
  • Must have a valid California Driver’s License, proof of insurance and use of personal automobile.
  • Must be able to assist in the evacuation of people from the house in the event of an emergency.
  • Five years general administrative or equivalent experience in a related field.

 

KPIs:

1.      Full Compliance (100%) with all program regulatory requirements from Community Care Licensing, the City of Berkeley Public Health Division, City of Berkeley Fire Department, and all program contract operational requirements as measured by program audits.

2.      Initiation of required emergency maintenance to the program facility and property within 24 hours and urgent maintenance needs within 72 hours.

3.      Submittal of all program food and supply receipts weekly by the end of business every Friday.

 

Essential Functions/Skills:

  • Responsible for ensuring the program is in full compliance with all regulatory requirements from Community Care Licensing, the City of Berkeley Public Health Division, City of Berkeley Fire Department, and all program contract operational requirements including the Department of Health Care Services and ACBHCS.
  • Responsible for updating and maintaining the residential program’s natural disaster response procedures, including quarterly training of residents and staff, maintenance of all emergency equipment (alarm systems) and supplies (flashlights, communication devices, etc.), coordination with outside agency emergency response systems to ensure compliance with all applicable emergency response requirements and best practices.
  • Responsible for scheduling and coordinating all staff coverage for the treatment program.
  • Maintaining certification as a “Food Handler” and providing training and oversight to all program staff to ensure full compliance with safe food handling. This includes oversight of program food systems including the planning, purchase, and distribution of resident meals and snacks.
  • Oversight of all facility and property maintenance, including identifying and providing oversight to all contract maintenance providers and communicating with insurance providers as needed.
  • Perform general administrative duties and maintain computer and other office technologies in working order. Provide basic training to assist staff in use of technology and the performance of administrative activities as needed.
  • Manage the program’s accounts receivable system, including billing and receipts, client accounts, petty cash, taxi vouchers, bus tickets, staff transportation and expense reimbursement.
  • Assist with billing to Alameda County PSP system, including maintaining attendance system for Medi-Cal billing, and maintaining program reports and records suitable for county, state and federal auditing.
  • Research, order, organize, and maintain supplies of all administrative and facility materials, supplies and equipment. 
  • Assist with planning and executing program events, including but not limited to staff trainings, staff social events and resident events. 
  • Other duties as assigned by the Program Director.

 

Physical Demands:

 

  • Must be able to assist physically in the evacuation of people from the house in the event of an emergency.

EOE AA M/F/V/Disability:

BHI is committed to providing equal opportunity to all qualified persons regardless of race, color, citizenship status, national origin, ancestry, gender, pregnancy, sexual orientation, gender identity or expression, genetic information, age, religion, creed, physical or mental disability, marital status, veteran status or any other characteristic protected by law (“Protected Status”).